The mdrtgs.org and related websites (collectively, “Sites”) are developed and maintained by MDRT Global Services (hereinafter “MDRT Global Services”, “we”, “our” or “us”), a nonprofit organization. When you as a visitor or member (“you” or “your”) visit our Sites”) or use the services we provide (collectively, “Services”) we may collect and use certain information about you.
We only collect information that is reasonably necessary for us to provide the Sites and Services. We collect information about you when you interact with our Sites and Services. We may also collect information about you from our registration vendors and our affiliates. When you use our Sites and Services, we collect information about one or more devices associated with you that you use to access the Sites and Services, such as a computer, mobile phone, or tablet. We may collect, store and use information you provide to us from one or more devices associated with you when you use our Sites and Services, including when you log in to the Sites or Services from one or more devices, register for an account, complete a web form, add or update your account information or otherwise correspond with us regarding the Sites and Services.Collected information may include:
Subject to applicable exceptions, we will obtain your consent before collecting, using and disclosing your information for the specified purposes. In addition to circumstances in which you consent to the use of your Personal Information, the Personal Information we collect may be used or processed where we have a legitimate interest in or other legal basis for processing such data. In some situations, the collection of Personal Information may be required for the operation of the Sites and Services or to provide certain services or products. As you navigate through and interact with our Sites, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions and patterns, including:
These cookies are used to remember choices you make when you use our Sites, such as your country, type of business, or resource viewing history. The purpose of these cookies is to provide you with a more personalized experience.
These cookies are used to collect information about traffic to the Sites and how users use the Site. The information is aggregated and anonymous and does not identify any individual visitor. It includes the number of visitors to our Sites, the pages they visited and other similar information. We use this information to help operate, maintain and improve our Sites.
These cookies are used when you share information using a social media sharing button on the site or engage with our content on or through a social network such as Facebook or Twitter. The social network will record that you have done this.
You can typically remove and reject cookies from MDRT with your browser settings. For step-by-step instructions, please check your browser’s help section. The following are links for several popular browsers: Chrome, Firefox, and Internet Explorer. If you remove or reject our cookies, it could affect how our Websites work for you.
Certain features of our Sites may use local stored objects (or Adobe Flash cookies) to collect and store information about your preferences and navigation to, from and on our Sites. Local storage cookies are not managed by the same browser settings as are used for browser cookies.
Pages of our Sites and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
In addition to using Cookies, the Sites may employ “pixel tracking”, a common process which may be used in connection with advertisements on other sites. Pixel tracking involves the use of pixel tags that are not visible to the user and consist of a few lines of computer code. Pixel tracking measures the effectiveness of advertisements and compiles aggregate and specific usage statistics. A “pixel tag” is an invisible tag placed on certain pages of websites that is used to track an individual user’s activity. We may access these pixel tags to identify activity and interests that may allow us to better match our products, services, and offers with your interests and needs. For example, if you visit our Sites from an advertisement on another website, the pixel tag will allow the advertiser to track that its advertisement brought you to the Sites. If you visit our Sites, and we link you to another website, we may also be able to determine that you were sent to and/or transacted with a third-party website. This data is collected for use in our marketing, research, and other activities.
We may use tiny images known as clear GIFs to track behavior of users, including statistics on who opens our emails.
Our servers (or those of our service providers) automatically record certain log file information reported from your browser when you access the Sites. These server logs may include information such as which pages of the Sites you visited, your internet protocol (“IP”) address, browser type, and other information on how you interact with the Sites. These log files are generally deleted periodically.
Many internet browsers and mobile devices allow you to block the transmission of information, such as your IP address or location information, or to block the installation of cookies. You may choose to enable these options. For step-by-step instructions, please check your browser’s help section. Here are links for popular browsers: Chrome, Firefox and Internet Explorer. However, enabling these options may prevent you from using many of the core features and functions available on our Sites and Services.
We or our service providers may keep track of and/or collect the keystrokes (but not the specific information entered) and cursor movements of visitors to our Sites, but this information is anonymous and, at the time of collection, we do not directly associate or attempt to associate this information with you as an identifiable individual. We use this information solely for the purpose of improving our Website to improve our customers’ user experience (e.g., improving navigation, readability, etc.).
We use Google AdSense Advertising (or other search engine or display network advertising) on our website. Google’s advertising requirements and principles are set forth here. They are put in place to provide a positive experience for users. We have implemented the following: (a) Remarketing with Google AdSense and (b) Google Display Network Impression Reporting.
Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add-on.
Subject to applicable exceptions, we will obtain your consent before collecting, using, or disclosing your Personal Information for the specified purposes. In addition to circumstances in which you consent to the use of your Personal Information, the Personal Information we collect may be used or processed where we have a legitimate interest in or other legal basis for processing such data. In some situations the collection of Personal Information may be required for the operation of the Sites and Services or to provide certain services or products. The information we collect may be used or processed for the following purposes:
We use information that we collect about you or that you provide to us, including any Personal Information, for one or more of the following purposes:
We may use your Personal Information to develop a personal profile about you. We may share your information with our affiliates, which may contact you to provide information regarding mentoring or eligibility for membership in MDRT. However, we will not use your Personal Information for direct marketing to any other third parties without your consent. If you notify us that you do not wish to be contacted for marketing purposes, we will not send you marketing information.
We integrate social media application program interfaces or plug-ins (“Plug-ins”) from social networks, including Facebook, Google+, LinkedIn, Xing, Twitter, Instagram, Tumblr, Pinterest and/or possibly other companies, into the Sites. In order to register as a user with us, you may have the option to sign in using your Facebook or other social media site login.
We may share your information, including your Personal Information, with our affiliates to understand and develop the demographic makeup of our members, provide you with offers from our affiliates, and coordinate the services that are offered and provided to you by us and our affiliates.
We also may share your information with third party service providers who perform services and functions on our behalf to support our interactions with you including, for example, providing our products and services, processing your purchases, administering surveys or contests, or communicating with you. These third parties are only allowed to process the information that we share with them in accordance with our express instructions and in compliance with your local law. Where it is necessary for Personal Information to be provided to a third party in connection with the provision of a service to us, we will take reasonable steps to prevent the unauthorized use or unauthorized disclosure of your Personal Information.
Disclosures to Service Providers: We may share your Personal Information with third parties for the purpose of providing or improving the Sites or Services to you. We may share your Personal Information with third party service providers which perform services on our behalf (“Service Providers”). This includes, without limitation, Service Providers which provide services relating to: outbound and/or inbound communications, data analysis, , screening checks, , marketing assistance, managing customer information, creating, hosting, and/or providing customer or support services on our behalf, fulfilling orders, delivering packages, sending postal mail and email, removing repetitive information from customer lists, providing search results, and processing credit card payments. These Service Providers may have access to your Personal Information in order to provide these services to us or on our behalf. If we engage Service Providers for any of the foregoing, use of your Personal Information will be bound by obligations of confidentiality and their use of Personal Information will be restricted to providing their services to us. We may store Personal Information in locations outside our direct control (for instance, on servers or databases located or co-located with hosting Service Providers).
Event-Related Disclosures: From time to time, we may run contests, special offers, or other types of special promotions (“Promotions”), possibly together with a third party Service Provider. If you provide information to such Service Providers, you give them permission to use it for the purpose of that Promotion and any other use to which you consent. We cannot control such third parties’ use of your information. If you do not want your information to be collected by or shared with such third parties, you can choose not to participate in the Promotion.
We may also provide to third parties, including other businesses and members of the public, aggregated statistical data showing general usage patterns and statistics, interactions, and transactions with our Sites and Services. This data does not personally identify you or provide specific information about individual usage.
In addition, we may disclose information about you
In addition to data collected by us, members may update or supplement data provided in our Membership Directory. We permit members to upload and share user-generated content, such as photographs and resumes, with other members. The directory is not intended as a place for members to post third-party Content. We expect our members to respect the copyrights, intellectual property rights and data protection rights of others at all times. Our Membership Directory area is provided as a service to members to foster scientific and clinical information exchange. The use of the data for any commercial purposes by anyone other than us is expressly forbidden. If you feel that your data in this Membership Directory has been used inappropriately, please contact us.
We may share De-Identified Personal Information with third parties for any purpose. De-Identified Personal Information or non-Personal Information may be aggregated for system administration and to monitor usage of the Sites. It may be utilized to measure the number of visits to our Sites, average time spent, number of pages viewed and to monitor various other Sites statistics. This monitoring helps us evaluate how visitors use and navigate our Sites so we can improve the content. We may share De-Identified Personal Information or anonymous information (including, but not limited to, anonymous usage data, referring/exit pages and URLs, IP address, platform types, number of clicks, etc.) with interested third parties in any way we choose and for any purpose.
Depending on which country in which you reside, you have certain rights with respect to your Personal Information, such as, you may have the right to request access to and to request the correction of your Personal Information collected by us. You may also have the right to request removal of unwanted data that you publicly post on our Sites and through our Services. Where such rights are required by applicable law, if you would like to make such a request, please contact us. See the Contact Information below.
After verifying you and your request, we will respond to your request in the manner we are legally required to do, but please be aware that the data may not be completely or comprehensively removed from our systems.
Depending on the country in which you reside, you may have additional rights. See the sections regarding various countries below for more information. If the country in which you reside is not among these sections, we will still comply with your request in accordance with our policies, but at a minimum, to the extent required by applicable law.
We have our headquarters in the United States. The Personal Information we or our service providers collect may be stored and processed in servers within or outside of the United States and wherever we and our service providers have facilities around the globe, and certain information may be accessible by persons or companies outside of the United States who provide services for us. As such, we and our service providers may transfer your Personal Information to, or access it in, jurisdictions that may not provide equivalent levels of data protection as your home jurisdiction. We will take reasonable steps to ensure that your Personal Information receives an adequate level of protection in the jurisdictions in which we process it.
If you are a resident of a country other than the United States, you acknowledge and consent to our collecting, transmitting, transferring, processing, and storing your Personal Information out of the country in which you reside.
We have implemented an information security program that contains administrative, technical and physical controls that are designed to reasonably safeguard information that can individually identify you.
The safety and security of your information also depends on you. You should maintain good internet security practices. Where you have password-protected access to an account or certain parts of the Sites or Services, you are responsible for keeping this password confidential. You should not share your password with anyone. You must prevent unauthorized access to your account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer or mobile device and browser by signing off after you have finished accessing your account. If your email account or Facebook account is compromised this could allow access to your account with us if you have given up those details and/or permitted access through those accounts. If your email account is compromised it could be used to ask us to reset a password and gain access to your account with us. If you think that any of your accounts have been compromised you should change your account credentials with us, and in particular make sure any compromised account does not allow access to your account with us. The information you share in public areas may be viewed by other users. We will never email you to ask for your password or other account login information. If you receive such an email, please send it to us so we can investigate.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do use security measures designed to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted to us or which we obtain. Any transmission of Personal Information is at your own risk. Unauthorized entry or use, or hardware or software failure, and other factors, may compromise the security of user information at any time. We are not responsible for circumvention of any privacy settings or security measures contained on the Sites or used with our Services.
We take reasonable steps to ensure that your Personal Information is only processed for the minimum period necessary in connection with: (i) the purposes set out in this Privacy Notice; (ii) any additional purposes notified to you at or before the time of collection of the relevant Personal Information or commencement of the relevant processing; or, (iii) as required or permitted by applicable law; and thereafter, for the duration of any applicable limitation period. In short, once your Personal Information is no longer required, we will destroy or delete it in a secure manner.
We will retain your Personal Information for as long as your account is active, or as long as you are a member or account holder or user of our Services or for as long as we have another business purpose to do so (such as, but not limited to, for business, tax, or legal purposes) and, thereafter, for no longer than is required or permitted by law, or our records retention policy, reasonably necessary for internal reporting and reconciliation purposes, or to provide you with feedback or information you might request. This period of retention is subject to our review and alteration.
To determine the appropriate retention period for Personal Information, we consider the amount, nature and sensitivity of that Personal Information, the potential risk of harm from an unauthorized use or disclosure of your Personal Information, the purposes for which we process your Personal Information and whether we can achieve these purposes through other means, and the applicable legal requirements.
You consent to our disclosure of your Personal Information and other information to a potential or actual buyer of our company or other successor for the purpose of considering a merger, divestiture, restructuring, reorganization, dissolution, change in control, or sale or transfer of some or all of our assets (each of the foregoing referred to as a “Transfer”), whether as a going concern or as part of bankruptcy, liquidation or other court proceeding, in which Personal Information held by us is among the assets transferred. You agree to and do hereby consent to (and shall not object to) our assignment, conveyance, transfer, and/or license (whether by contract, merger or operation of law) as part of a Transfer of any or all of our rights, in whole or in part, to your Personal Information and other information and your consents, with or without notice to you and without your further consent.
Our Sites are general audience sites not directed at children under the age of 18. If we obtain actual knowledge that any information we collect has been provided by a child under the age of 18, we will promptly delete that information.
By providing us with your email address (including by “following,” “liking,” linking your account to our Sites or Service or other services, etc., on a third party website or network), you consent to our using the email address to send you service-related notices by email, including any notices required by law (e.g., notice of data privacy or security incidents), in lieu of communication by postal mail. You also agree that we may send you notifications of activity regarding the Service, the Sites, and/or the Mobile App to the email address you give us, in accordance with any applicable privacy settings. We may use your email address to send you other messages or content, such as, but not limited to, newsletters, additions or changes to features of the Service, or special offers. If you do not want to receive such email messages, you may opt out by emailing us your opt-out request or, where available, by clicking “unsubscribe” at the bottom of our e-newsletter. Opting out may prevent you from receiving email messages regarding updates, improvements, special features, announcements, or offers. You may not opt out of Service-related emails.
You can add, update, or delete information as explained above. When you update information, however, we may maintain a copy of the unrevised information in our records. You may request deletion of your account by emailing us. It is your responsibility to maintain your current email address with us.
If you are unhappy or have concerns about the way in which we have handled your Personal Information, please contact us (see “Contact Information”) so that we can try to resolve the issues. We encourage you to get in touch with us first; however, you also have the right to lodge a complaint with the applicable supervisory authority.
The website and services may contain links to other websites ("Third-Party Websites") as well as articles, photographs, text, graphics, pictures, designs, music, sound, video, information, applications, software, and other content or items belonging to or originating from third parties ("Third-Party Content"). Such Third-Party Websites and Third-Party Content are not monitored, or checked for accuracy, appropriateness or completeness by us, and we are not responsible for any Third-Party Websites or Third-Party Content. Inclusion of, linking to, or permitting the use or installation of any Third-Party Websites or any Third-Party Content does not imply approval or endorsement thereof by us. If you decide to leave the website or Services and access the Third-Party Websites or to use or install any Third-Party Content, you do so at your own risk. You should review the applicable terms and policies, including privacy and data gathering practices, of any website to which you navigate from the website or services.
For the sections below starting with “Notice to Residents of”, the notices and statements pertain only to residents or citizens of that country or region, and not to any other country.
For residents of the United Kingdom or the European Union, “Personal Information” means any information relating to an identified or identifiable natural person (referred to ‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
We process Personal Information only when we have a legal basis to do so. The legal basis we will rely on will be one of the following:
If we need to process your Personal Information to fulfil or enter into a contract with you, failure to provide that Personal Information will mean that we cannot perform or enter into a contract with you.
If we intend to use Personal Information that we have collected for one purpose for processing related to a different purpose, we will provide you with information that this secondary purpose and any additional information necessary to ensure fair and transparent processing, before we engage in further processing.
If you are located in the EU or the U.K., you have certain rights regarding the Personal Information that we maintain about you, which in certain circumstances you will be able to exercise. The rights are as follows:
Some of these rights can be exercised online via your account. For example, you can review, modify and delete certain information relating to your use of our Sites and unsubscribe to email messages. If you are unable to manage your request via your online account, then please contact us at firstname.lastname@example.org.
For residents of Australia, “Personal Information” means information or an opinion about an identified individual, or an individual who is reasonably identifiable: whether the information or opinion is true or not; and. whether the information or opinion is recorded in a material form or not. We may disclose your Personal Information to third parties based outside of Australia (i.e., overseas), primarily in the United States, as our service providers are located primarily outside of Australia, including our technology and internet service providers, data storage providers and digital mail providers who send communications on our behalf. However, we do not share your Personal Information with third parties for those third parties’ direct marketing purposes.
You agree and acknowledge that the overseas recipients will be subject to the privacy law of their local jurisdiction and may not be subject to any privacy obligations or to any principles similar to the Australian Privacy Principles. They will also be subject to a foreign law that could compel the disclosure of Personal Information to a third party, such as an overseas authority. Unless you notify us in writing to the contrary, you will be taken to have consented to the disclosure by us of Personal Information to overseas recipients. You have the option to remain anonymous when dealing with us, or not to disclose certain Personal Information to us. However, this may mean that we may be prevented from being able to provide our services to you.
For residents of Hong Kong, “Personal Information” (referred to as “Personal Data” in the Hong Kong statute definition) means information which relates to a living individual and can be used to identify that individual. It must also exist in a form which access to or processing of is practicable. The “Data Subject” is the individual who is the subject of the Personal Information.
We intend to use your Personal Information for the following direct marketing purposes:
However, we cannot use your Personal Information for such purposes without your consent. Your consent for this purpose will be requested at the time of your submission of Personal Information (e.g., at account creation, event registration, etc.) to us.
Should you want to communicate your consent to such use of your Personal Information, please contact us. See the Contact Information section above.
For residents of India, “Personal Information” means any information that relates to a natural person, which either directly or indirectly, in combination with other information available or likely to be available with a body corporate, is capable of identifying such person.
For residents of Singapore, “Personal Information” means data, whether true or not, about an individual who can be identified (a) from that data, or (b) from that data and other information to which the organization has or is likely to have access.
The persons or companies to whom we disclose and transfer your Personal Information may be located outside of Singapore. We shall ensure that the recipients of the transferred Personal Information are able to provide the transferred Personal Information a standard of protection that is comparable to the standards of protection set forth under the PDPA through the use of binding corporate rules (for transfers to our affiliates and other entities related to us) and written data transfer agreements (for transfers to third parties).